BY-LAWS - ALPHA DRESSAGE ASSOCIATION
ARTICLE I - NAME
The name of this Association is the ALPHA DRESSAGE ASSOCIATION.
ARTICLE II - OBJECTIVES AND GOALS
SECTION 1: Encourage, promote, educate and participate in the art of classical horsemanship and stimulate good sportsmanship and self discipline.
SECTION 2: Coordinate with others with similar objectives.
ARTICLE III - MEMBERSHIP
SECTION 1: RESTRICTIONS. No person shall be refused membership to this Association because of sex, color, nationality or creed. Executive Board has the right to remove any member from the roll for unsportsmanlike behavior or for failure to fulfill financial responsibilities.
SECTION 2: MEMBERSHIP CATEGORIES. There shall be four membership categories.
A. CHARTER: A charter member shall be one who actively participated in the preliminary organization and formation of the Association. Charter members are entitled to vote and hold office and will be responsible for paying dues.
B. ACTIVE: Members participating in the activities of the ALPHA DRESSAGE ASSOCIATION. Active members who have paid current dues shall be entitled to vote and hold office.
C. JUNIOR: The age shall be in accordance with the USEF. Qualifications of the junior applicants shall be determined by the Executive Board. Junior members are responsible for paying current dues and are entitled to hold office.
D. HONORARY MEMBERS: Honorary members shall be such persons as the Executive Board shall from time to time elect. Honorary members will not be obligated to pay dues. Honorary members have no voting rights and will not be eligible for election to office. They may, however, attend and speak at meetings and serve on any sub-committees.
ARTICLE IV - EXECUTIVE BOARD
SECTION 1: The ALPHA DRESSAGE ASSOCIATION will include an Executive Board of Directors consisting of not less than nine members, five of which will be the elected officers. The four remaining members will be elected annually with no limitation on their re-election in this position.
SECTION 2: The majority of the members of the Executive Board shall be necessary at all meetings to constitute a quorum for the transaction of business, but less than a quorum to adjourn the meeting.
SECTION 3: The Executive Board will be elected at the Annual Membership Meeting of the Association.
SECTION 4: The Executive Board will be responsible for the yearly budget, will investigate all expenditures, and approve the expenditures by members of the ALPHA DRESSAGE ASSOCIATION. The four members at large of the Executive Board will serve as the Nominating Committee.
ARTICLE V - OFFICERS
SECTION 1: The officers of the Association shall be PRESIDENT, VICE PRESIDENT, GENERAL SECRETARY, EVENT COORDINATOR, AND TREASURER/MEMBERSHIP SECRETARY.
SECTION 2: PRESIDENT: The President shall be the Chief Executive Officer of this Association and shall preside at all meetings of the Executive Board and membership. He/she shall see that the By-Laws, rules and regulations of the Association are enforced and shall perform all of the duties that may be prescribed from time to time by the Executive Board and/or the membership.
SECTION 3: VICE PRESIDENT: In the absence of the President, the Vice President shall have the powers and perform the duties of the President and such other duties as may be prescribed by the Executive Board and/or membership. He/she shall be ex officio member of all committees.
SECTION 4: GENERAL SECRETARY: The General Secretary shall keep the minutes of all membership and Executive Board meetings. He/she shall be the custodian for the safekeeping of all documents and records of the Association. He/she shall make a report of his/her office to the Executive Board when requested and to all membership meetings and shall perform such other duties as may be prescribed by the Executive Board. He/she will also oversee the maintenance of the website, publication of the newsletter, and any social media sites.
SECTION 5: EVENT COORDINATOR: The event coordinator shall oversee the events that are hosted by Alpha Dressage Association including, but not limited to, shows, clinics, and demonstrations.
SECTION 6: TREASURER/MEMBERSHIP SECRETARY: The Treasurer must account for all moneys and shall submit an itemized statement in detail at each meeting of the members and to the Executive Board when requested. He/she will also be responsible for membership records, mailing lists, and handling related correspondence.
ARTICLE VI - COMMITTEES
SECTION 1: The committees of the Association will consist of at least three members, including the Chairman. The Chairman retains the right to enlarge the committee is circumstances warrant. The Chairman of stated committees will be appointed by the President with approval of the Executive Board.
SECTION 2: The committees of the Association shall be:
A. EDUCATION COMMITTEE: The Education Committee will propose a calendar to the membership for activities and general meeting programs for a fiscal year to be approved by the membership.
B. SHOW COMMITTEE: The Show Committee shall handle all of the details involved in running schooling shows sponsored by the Association. A full report including financial gain and loss shall be made to the Board following each such function. The committee will also locate, procure, secure, maintain and make available as needed, equipment used by the Association for meetings, shows, clinics, etc.
C. Public Relations and Sponsorship Committee: The committee shall arrange for promotional items and sponsorships as fund raisers for the club. The committee will also be responsible for gathering information and submitting public relations material to the appropriate media and other associations.
D. AWARDS COMMITTEE: The awards committee will tally show scores of members for year-end rider awards, as well as participations awards. They will also arrange and present to the Association an Awards Ceremony to take place concurrent with the Fall Annual Banquet.
E. NOMINATING COMMITTEE: The Nominating Committee shall consist of four elected Board Members-At-Large and shall draw up a slate of officers to be presented to the Board in October and to the membership at the Fall Annual Banquet.
F. DELEGATES: Delegates to the state and national meetings shall be appointed by the President with approval of the Executive Board.
ARTICLE VII - MEETINGS
SECTION 1: MEMBERSHIP MEETINGS: The membership shall meet on a regular schedule to be determined by a majority vote of the membership. The affairs of the Association shall be managed and conducted by a majority vote of the general membership present at each meeting. Meeting dates may be changed or cancelled with consent of the membership.
SECTION 2: ANNUAL MEETINGS: The annual business meeting of the membership shall be held during the Fall for the purpose of electing officers, presentation of the annual awards as well as the transaction of such other business as may come before the meeting.
SECTION 3: NOTICE OF MEETING: Notice of all regular and special meetings shall appear in the monthly newsletter.
SECTION 4: EXECUTIVE BOARD MEETINGS: The Executive Board shall meet monthly or as deemed necessary.
SECTION 5: COMMITTEE MEETINGS: Committee meetings shall be called by the committee chairman as often as necessary. The Vice President shall be notified of all committee meetings.
SECTION 6: SPECIAL MEETINGS: Special meetings of the membership may be called by the President or by the Executive Board.
ARTICLE VIII - DUES
The Annual Dues which shall be paid by each member of the Association shall be as follows:
A. Active Members: $40.00
B. Junior Members: $25.00
ARTICLE IX - FISCAL YEAR
The fiscal year shall be from January 1st through December 31st.
ARTICLE X - AMENDMENTS TO BY-LAWS
SECTION 1: These By-laws can be amended at any membership meeting of the Association by a two-thirds vote of the members present. Notice of a proposed by-law change will be given at a meeting prior to the one at which a vote will be taken or mailed to the membership at least ten days in advance of the meeting at which a vote will be taken.
SECTION 2: Notice will be given to members informing them of their right to submit amendments for consideration and action at a certain time.
ARTICLE XI - ROBERT’S RULE OF ORDER
On all questions of parliamentary law, Robert’s Rules of Order shall be the authority.